You can distribute actual cost and plan cost through distribution cycle. To distribute plan cost you need to create plan distribution cycle and for actual cost you need to create actual distribution cycle. You can copy one cycle to create another.
Distribution cycle for plan cost
Path for plan cost: SPRO > Controlling > Cost Center Accounting > Planning > Allocations > Distribution > Define Distribution
You can use following transaction code KSV7 to create a it for plan costs.
After reaching create plan distribution cycle initial screen you need to update followings;
- Name of the cycle
- Starting date
Press enter if you want to create it without a reference and fill out following details to create a distribution cycle;
- The header data which will be applicable to the entire cycle.
- Click on attachment and fill out the sender value, sender and receiver details, sender value and receiver tracing factor.
- Click on save to create the cycle.
For actual cost
To create a distribution cycle for actual cost you need to use transaction code KSV1. You can create it by using following path;
SPRO > Controlling > Cost Center Accounting > Actual Posting > Period end closing > distribution > define distribution
After reaching the screen you can create your own cycle by selecting “New Entries” or by copying an existing cycle to make it yours. The process of creating it is same as for plan cost. You can also create distribution cycle for actual cost by copying an existing distribution cycle for plan cost.
When you distribute costs from one cost center to another, all the primary cost elements and secondary cost elements are distributed. Each line item of primary cost and secondary cost gets a negative posting in sending cost center and posted to the receiver cost center. No secondary cost element is used in this case to distribute date. Use of distribution cycle need lots of table place as number of line items will be increased by using this method. If you do not want SAP to take out table space then use assessment in place of distribution. In assessment the entire cost is accumulated under a secondary cost element created for this purpose and a single line entry is posted by crediting the sending cost center and debiting the receiving cost center.
How to Execute cycle for your plan cost
To execute distribution cycle for your planned cost use transaction code KSVB. You can also execute it by using following path;
SAP Easy Access Menu > Accounting > Controlling > Cost Center Accounting > Planning > Allocations > KSVB – Distribution
Run the cycle you created above. We suggest you to run it in test mode first before the real run.
How to Execute cycle for actual cost
Run transaction code KSV5 to execute the actual distribution cycle that you have created through transaction code KSV1. You can also follow the following path to use the transaction;
SAP Menu > Accounting > Controlling > Cost Center Accounting > Period End Closing > Single Functions > Allocations > KSV5 – Distribution
How to maintain cycle for plan data in profit center accounting
To distribute plan data we use transaction code 4KE7 or below path;
SPRO > controlling > Profit center accounting > Planning > Allocations > Define Distribution
Distribution cycle for profit center accounting is created in the same way like created for cost center accounting.
Use transaction code 4KEB to run the distribution cycle for plan data in profit center accounting.
Path to 4KEB: SAP Menu > Accounting > Controlling > Profit center accounting > Planning > Plan Allocation > 4KEB Distribution
How to maintain cycle for actual data in profit center accounting
Transaction code 4KE1 is used to create distribution cycle for profit center accounting or following Path can be used;
SPRO > Controlling > Profit center accounting > Actual Postings >Period end closing > Define Distribution
Execute transaction code 4KE5 to distribute actual cost in profit center accounting.
Path to 4KE5: SAP Menu > Accounting > Controlling > Profit center accounting > Actual Posting > Period end closing > 4KE5 Distribution