What is Document Type in SAP – Relationship with Number Range

Document types in SAP are defined to distinguish different business transactions. For example, transactions like customer payment and vendor credit memos are distinguished with two different document type in SAP to identify it in future.

Document types in SAP are defined at the client level. Standard SAP already contains some default document types for your use.

Also Read: What is Client in SAP – SAP System Environment

While entering a transaction it must be specified in the header section of the document. By customizing default document types in SAP against each transaction type you can relieve the user from keying in every time while posting a transaction.

document type in sap

Document types in SAP reflects different business transactions in the organization. Since its displayed for every line items, one can immediately find out the kind of business transactions that the user has entered in sap. It’s also used for evaluation purposes.

To differentiate business transactions you can specify each document type in SAP to a type of account that a particular transaction can use.

For example: document type AB allows posting to all accounts. All other document types limit the types of accounts that can be posted to. For example Document type DA, allows posting to customer (D) and G/L accounts (S) only. The various account types and description are listed below.

Account Type Description
A Asset
D Customer
K Vendors
M Material
S General Ledger Accounts

Document type in SAP and Number range relationship

Document Numbers in sap, uniquely identifies every transaction within a fiscal year in a company code.

Number ranges for a document type in sap are used to define how numbers can be assigned to a transaction.

For every number range, following things must be specified.

  • A two-character code
  • Period until when the number range is valid
  • An interval from which the numbers are chosen and
  • Whether the number range is used in internal or external number assignment

Intervals for number ranges must not overlap.

Since transactions are kept in SAP for an indefinite amount of time, one has to define intervals that are large enough to handle this factor. Following system features ensure that number intervals are large enough:

  • Number ranges can be defined for each company code. Thus, each company code can use the same number interval.
  • Numbers can be up to ten characters long.
  • Number ranges can be defined for each fiscal year.

All the number ranges will be Year Dependent. That means every year new number ranges has to be maintained in the system.

In SAP, a number range is specified for each document types in SAP to generate a unique number which can be refereed always to track back the original transaction.

Each transaction number in SAP is selected from this number range. One number range can be used for several document types.

Followings are standard document types in SAP;

Document Types in SAP
Description for Document Types in SAP
AA Asset posting
AB Accounting doc
AE Accounting doc
AF Dep. postings
AN Net asset posting
C1 Closing GR/IR accts
CI Customer invoice
CP Customer payment
DA Customer
DB Cust.recurring entry
DE Customer invoice
DG Customer credit memo
DR Customer invoice
DZ Customer payment
EU Conversion diff.Euro
EX External number
GF Subsequent adjustmnt
JE G/L account posting
KA Vendor
KG Vendor credit memo
KN Net vendors
KP Account maintenance
KR Vendor invoice
KZ Vendor payment
ML ML settlement
NB Vendor
PR Price change
RA Sub.cred.memo stlmt
RE Gross inv. receipt
RF Invoice
RK Gross inv. receipt
RN Net invoice receipt
RV Billing doc.transfer
SA G/L account
SB G/L account posting
SK Receipt f. cash pmnt
SU Subseqnt debit doc.
VI Vendor invoice
VP Vendor payment
WA Goods issue
WE Goods receipt
WI Inventory
WL Goods issue/delivery
WN Net goods receipt
X1 Recurring entry doc.
X2 Sample
ZA Asset post. Period
ZC Client Funds
ZF Dep. postings
ZP Payment posting
ZV Payment clearing

You can use transaction code OBA7 or following path to define document types in SAP;

SPRO > Financial Accounting > General Ledger Accounting > Business Transaction > G/L Account Posting > Carry Out and Check document settings > define document type

To default a document type for transaction postings you can use transaction code OBU1 or SAP path

SPRO > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Default values for document posting > define document types and posting key

If you want, you can be change and assign your own document type in SAP and posting key to get defaulted while posting a transaction in SAP.

2 thoughts on “What is Document Type in SAP – Relationship with Number Range

  1. TARUN SRIVASTAVA

    Hi …
    I need to do accounting entry in SAP for fixed deposit – Open / Close / Interest.
    Can you please suggest me DOCUMENT TYPE for posting these entries.

    Reply

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