How to configure cash journal in sap

How to configure cash journal in sapCreate General Ledger (GL) Account

To create ledger you need to enter transaction code FS00 or path;

SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Create General Ledger For cash journal

After getting into the create general ledger screen you need to enter followings;

  • Account Group
  • Select it as a Balance sheet account
  • Description as petty cash account
  • Currency
  • Select line item display
  • Select a sort key as per your business requirement
  • Enter field status group
  • Select post automatically

Save it 

Define document type for cash journal documents

To create a document type for cash journal documents you need to use transaction code OBA7 or path;

SPRO > Financial accounting > Bank Accounting > Business transactions > Cash Journal > Define document types for cash journal documents

If you want you can use the standard document delivered by SAP “SK-Document Type”. If you want you can create a new one or can copy SK to create your own document type.

We suggest you to use SK or copy SK to create your own.

Make sure that following setting is in place for cash journal document type SK;

  • Number range assigned
  • Reverse document type AB is assigned
  • Account types allowed as “G/L Account” is selected

Define Number range intervals

To create number range for interval you can use transaction code FBCJC1 or path;

SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Define Number range intervals

You can create the number range or you can copy it. To create or copy number range please read our article of number range creation.

Set up Cash journal

Finally you need to set up this in sap. To set up cash journal you need to follow the following path or use transaction code FBCJC0;

SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Set Up Cash Journal

Click on new entries

And enter the company code, number range, general ledger account, currency and document type. Then press enter.

Save it.

Create, change, Delete Business transactions

To create or change or delete business transactions you need to use transaction code FBCJC2 or following path;

SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Create, Change, Delete business transactions

Click on new entries

Enter your business transactions like those transactions you will be using frequently for posting a payment or receipt transactions. For example: we want to save a business transaction for conveyance expenses. Now we have to enter the company code, transaction serial number (like 1 or 2), transaction type (select from the drop down, for expenses you use E), general ledger created for the expenses account conveyance and a description for the transaction name.

Following transaction types are possible;

  • C: Receipt from bank account
  • B: Payment to bank account
  • R: Revenue account
  • E: Expenses
  • D: customer posting
  • K: Vendor Posting

Save it

Set up Print Parameter

To set up print parameters you use transaction code FBCJC3 or below path;

SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash journal > Set up Print Parameters

Enter followings;

  • Your Company code
  • Program: RFCASH00
  • Variant as: CASHDE
  • Correspondence

You can also copy one and change the company code to use it.

Save it

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