General Ledger Accounts can be deleted in SAP if it’s no longer required by the business. Before deleting a general ledger account in SAP there should not be any transaction posting to the GL Account and the General Ledger Master has been marked for deletion.
In this article we have show you steps on how to delete general ledger account in SAP
Marking of GL Accounts for deletion in SAP can be done at two levels and in the following ways.
Marking a General Ledger Account for Deletion
Before marking any general ledger account for deletion you must ensure that the Account is blocked for posting into the system. Then to mark this for deletion you have to use the following path or Transaction codes;
SAP Paths for deleting GL account
- Accounting > Financial Accounting > General ledger > Master Records > Individual Processing > Centrally
- Accounting > Financial Accounting > General ledger > Master Records > Individual Processing > Chart of Accounts
- Accounting > Financial Accounting > General ledger > Master Records > Individual Processing > In Company Code
Transaction Codes for deleting GL account
Enter the GL account and company code and press enter. From that screen you need to select GL Accounts > Set Deletion Flag
Like in the case of blocking the GL A/c here also you have to set the indicator “mark for deletion in the status in chart of account section” or “mark for deletion in the status in company code section” depending on your requirement.
If you set the first indicator then system will mark the a/c for deletion in all the company code that uses the chart of accounts. If you set the second indicator then, system will mark the a/c for deletion only in the case of company code that is displaying on the top of the menu.
After setting the indicator please select GL Account > Save
Now the GL A/c is marked for deletion in SAP.
This indicator can always been reset if the master records for the a/c has not been deleted.
Now you can archive GL a/c master records in SAP that are no longer required by the business. When you archive a GL a/c master data, the system delete from the SAP databases and place it in a file which later transfer to an archive system. In the first step of archiving the gl a/cs master record; you mark the GL a/c for deletion in SAP and then run the deletion program for the GL A/c Master. System will not delete the Master data if there are transaction posting in it.
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