SAP FICO Interview Questions Part 1

SAP FICO Interview Questions Part 1

How the group chart of account is linked to operational chart of account

You do not have separate transaction code path to create both. Chart of account is created as a variant in sap and after its creation you assign it to different object within SAP.

You use transaction code OB13 to create a COA variant. First you create a group chart of account variant and then create a operational chart of account and assign the already created group chart of account to link it.

While creating gl accounts for operational chart of account you need to enter the group account number than will be represented in group COA. After the assignment of group chart of account to operations chart of account variant this option will be automatically created in the GL master data. to enter the gl accounts to operational chart of account’s gl account you need to first create gl accounts for group COA. 

You can create gl account by using transaction code FS00.

You can create one chart of account variant in sap and assign it to n number of company codes.

Group chart of accounts can be assigned to more than one operational COAs in sap.

What is difference between primary posting and secondary posting in FICO

Primary postings are done in Financial accounting module. All accounting documents in SAP can be treated as primary posting. These postings are after moving to FI module is transferred to Controlling module. In controlling module you create primary cost elements which represent the general ledger accounts of FI module.

Costs from these postings are grouped under a cost object like cost centers or internal orders. If you want a particular cost to be assigned to a different cost center or different internal orders or to a different cost object then you need to reassign it in controlling module. To reassign you need to create another set of cost elements called secondary cost elements.

Secondary CE is used only in controlling module. By using these secondary cost elements you post transactions within controlling module from one cost center to other or from one cost object to other. These posting are called secondary posting. Secondary posting are only done in controlling module.

In simple term we can say primary costs are posted by using primary cost elements and secondary costs are posted by using secondary cost elements.

How many types of secondary CE you create in sap. What is the transaction code used to create such CE?

In controlling you create secondary cost elements by using transaction code KA06. There are different types of secondary cost elements which are listed below;

CE Category Secondary Cost Element
21 Internal Settlement
31 Order/project result analysis
41 Overhead rates
42 Assessment
43 Internal activity allocations
50 Project- related incoming orders – sales related
51 Project- related incoming orders – Others
52 Project- related incoming orders – Costs
61 Earned value

What are the types primary cost elements you create in sap? Which transaction code is used to create primary CE?

You use transaction code KA01 to create a primary cost element. We create primary cost elements for following types of transactions;

Following cost element categories are used;

CE Category Primary Cost Element
1 Created for primary expenses general ledger accounts
2 created for revenue general ledger accounts
12 created for sales deduction account like sales discount, rebate
22 Created for external settlement. Used to settle cost from CO to FI.

Primary cost elements are created to represent the general ledger account of FI

Do you create primary cost element for a balance sheet account?

Primary cost elements and secondary cost elements in sap are created only for profit and loss account. Balance sheet items are not required to be created as a cost items because of the nature of the account. Balance sheet accounts are moved only to profit center accounting and profitability analysis. You need not create any element to carry these accounts to these modules.

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