Account reconciliation is the preparation for closing in asset accounting. You can do account reconciliation by using transaction code ABST2 or following path;
SAP Menu > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Year-End Closing > ABST2 – Account Reconciliation
From the reconciliation program FI-AA screen enter the company code and press the execute button or F8.
You will be displayed with a background job run screen. Now enter the output device name and other details and press enter.
From the start time screen you have to select “immediate start” and press save button.
You will be displayed with a message stating “background job scheduled for program RAABST02”
From the same screen select System > Services > Jobs > Job Overview
Now in simple job selection screen enter your user name as “your sap user id”and job name as “*”. And press execute or f8.
Select the job with program “RAABST02” and click on “spool”
And then by selecting the job click on display to display you the reconciliation screen. If the difference amount is showing zero then you can proceed for period end closing.
When you run this program SAP will reconcile the asset accounting with the general ledger accounting.
You must run this report before your period end closing and year end closing.
You may get error messages if you make any asset posting while running this transaction.
How to close the fiscal year in SAP asset accounting
By using transaction code AJAB you can close fiscal year for one company code and more than one company code. After closing a fiscal year you cannot make any posting to asset accounting. You cannot run this unless and until the depreciation postings are done in your asset accounting.
You can use transaction code AJAB or following path to run the transaction;
SAP Menu > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Year-End Closing > AJAB – Execute
After reaching year end closing asset accounting screen enter the followings;
We suggest you to run in test mode first before your real run.
Now execute the transaction if you have selected in test run mode. For real run we suggest you to execute in background.
To execute in background select program > Execute in Background
Enter the output device and press enter.
From the start time screen select immediate start and press save to run the transaction in background. After successful execution you will be displayed with a message stating that the job has been successfully executed.
If you want to view the job then go to system > services > jobs > job overview
From the simple job selection screen you can execute the job overview by entering job name and user name as your sap user ID.
Press F8 or execute.
Select the job with job name “RAJABS00” and click on spool. Then by selecting it click on display to view the job. If you are getting a message stating that the close carried out as yes then the fiscal year has been closed for your company code.
Opening a new fiscal year in asset accounting
You can open a new fiscal year in asset accounting for a company code. After carry forward of your closing balances it’s time to post some transaction to sap asset accounting. You cannot post transactions to sap asset accounting unless the new fiscal year is opened.
To open a new fiscal year you need to enter transaction code AJRW or following path;
SAP Menu > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > AJRW – Fiscal Year Change
From the asset fiscal year change screen you need to enter following;
- Company code
- New fiscal year
We suggest you to run the transaction in test run prior to the real run. If you are not getting any error message and satisfied with the results then go ahead and do a real run.
For real run we suggest you to run it on background. You can follow the same steps as we explained above to run a job in background.
Your job name in running transaction code AJRW would be RAJAWE00.
Following things must be done prior to opening new fiscal year in asset accounting;
- General ledger year end closing must have been finished
- Depreciation in asset accounting must have been completely posted
It is not compulsory that you have to close the earlier fiscal year before closing new fiscal year. You can do even without closing the earlier fiscal year.